Status separation
Payment status and game balance are different records
A bank or UPI app can show a successful transaction while the receiving service has not yet matched it to an account. Conversely, an in-app withdrawal status can say processed before the receiving bank displays a credit. Record the two systems independently.
For a deposit, keep the UTR, amount, payment time, sender account, receiving handle, account identifier and in-app balance before and after. For a withdrawal, keep the request ID, requested amount, deductions, submission time, status changes and the bank statement window covering the expected credit.
Do not edit screenshots, except to redact unrelated sensitive information. Keep the original files privately. A complete timeline reduces confusion when support responses arrive out of order.
Evidence rule: “successful” is meaningful only when you can say which system produced that status and at what time.
Deposit mismatch
When money leaves but balance does not change
Confirm that the payment reached the intended recipient and was not reversed. Check whether the UTR is final, the amount matches the instruction and the receiving handle is the one shown during that transaction. Do not reuse an old QR code or handle without fresh confirmation.
Capture the in-app transaction list and current balance. If the service has a deposit reference field, enter only the actual UTR. Do not create a fake reference or send another payment to “trigger” reconciliation.
Escalate with one message containing the masked account identifier, amount, UTR, timestamp, receiving handle and balance evidence. Keep a case number or message ID. If support changes the recipient after the event, preserve both versions.